Free load tracking spreadsheet template for freight brokers

In short

A load tracking sheet works when every row answers three questions at a glance: where was the truck last seen and when, will it make the delivery window, and does anyone need to do something. This spreadsheet has the columns for exactly that, a status column with six values that sort the board into what needs a person and what does not, and a legend sheet that defines them.

Spreadsheet (Excel .xlsx)Spreadsheet (CSV)

Free to use and modify · no email required · CC BY 4.0

Filled example

LOAD TRACKING SHEET

One row per load · updated after every check · the Status column is the exception list

Load #	Customer	Carrier	Driver	Driver mobile	Pickup city, ST	Pickup date	Pickup window	Delivery city, ST	Delivery date	Delivery window	Stage	Last check (time)	Last location	ETA	Status	Next action	Notes
884201	Halenholm Foods	Trinity Bend Freight	Marcus Hill	(214) 555-0134	Elizabeth, NJ	2026-09-14	08:00–12:00	Dallas, TX	2026-09-15	08:00–14:00	Loaded	2026-09-15 06:38	Little Rock, AR	2026-09-15 13:10	On track		Lumper code sent
884207	Coriwick Steel	Briscoe Hollow Transport	Dee Walker	(210) 555-0166	Laredo, TX	2026-09-14	13:00 appt	Memphis, TN	2026-09-15	10:00–16:00	Loaded	2026-09-14 21:40	San Antonio, TX		Unreachable	Call carrier dispatch	Text 06:30, call 07:01, retry 07:21: nothing
884212	Marohaven Paper	Pellingham Lines LLC	Sam Ortiz	(815) 555-0121	Joliet, IL	2026-09-15	06:00–09:00	Columbus, OH	2026-09-15	12:00–14:00	Loaded	2026-09-15 06:41	Indianapolis, IN	2026-09-15 13:20	At risk	Move appointment to 14:00

Template by LogiPilot · logipilot.ai/templates/load-tracking-sheet

The three example rows are a normal morning: one load on track, one at risk because the ETA is inside the last hour of its window, one unreachable after a text, a call and a retry. Sort by Status and the day's work is the top of the sheet.

A spreadsheet is fine at fifteen loads. At fifty, the check calls that fill the "Last check" column are a full-time job, which is what load tracking software is for. If you get there, LogiPilot Ping produces the same columns from the driver's taps and a short automated call, and the sheet becomes an exception list you did not have to fill in.

Field by field

Terms on this document

FAQ

Questions about the load tracking sheet template.

How often should the sheet be updated?

After every check: the morning of pickup, once or twice in transit, and before delivery, which is how often a broker checks on a load. The "Last check" column shows at a glance which loads have gone quiet.

What statuses should a load tracking sheet use?

Few, and meaningful: on track, at risk, late, unreachable, problem, delivered. Each one implies who acts. A sheet with twenty statuses is a sheet nobody sorts.